Manuscript Submission Guidelines
Our aim is to transform your manuscript into an Ethics International Press published book, quickly and without any fuss. We have deliberately kept our guidelines short and simple to follow.
Since most of our authors have a deep experience of academia, please follow this one golden rule – please treat your book manuscript with the same care as you would have treated your own thesis, and with the same standards you ask of your best students with their Master’s or Doctoral thesis.
Submission form, and format
Your manuscript should be submitted as a single complete document, as an email attachment, in Microsoft Word or compatible software.
Please create a Table of Contents (ToC). If you have Tables and/or Figures, the ToC should include a list of Tables and Figures also.
Be consistent with your headers. Make sure the hierarchy of the headers (chapter, main header, subheader etc) is clear. You can number the headers, but we prefer it if not. Make sure capitalization in your headers is consistent:
Either each (main) word capitalized:
A Better Way to Start the Day
or sentence case/initial caps:
A better way to start the day
Don’t use full stops/period/full points at the end of headers. Use a capital after a colon in a header.
Like this: Then a capital
whether you are using Capitalize Each Word, or Sentence case styling.
If you wish to use emphasis in your text, don’t use CAPITALS. Please use emphasis sparingly.
Direct quotations from speech should be in “double inverted commas”.
Lengthy (more than two or three lines) text extracts should be identified with a double space before and after, or by indentation. Whichever style you choose for quotations, follow it consistently.
Please reference your citations, particularly direct extracts. Apply the same (or greater) rigour and care with citations in your manuscript as you ask from your students.
Please take care with your referencing, especially in edited collections. Double-check spacing, punctuation, spelling etc.
We do not specify a reference style, however (name, date) style is most common in academic work, and is preferred. Whichever style you use, please be consistent.
Please do not use ‘Accessed on <date>’ in your online references.
Please do not use University library system references (example: https://www-tandfonline-com.apollo.worc.ac.uk/doi/epub/10.1080/00131857.2021.1880387?needAccess=true) as they will not be useable outside the University’s library system. This reference should be cited as: https://www.tandfonline.com/doi/abs/10.1080/00131857.2021.1880387
Please check and verify links in online references i.e. click on them, and check that they resolve.
Any reference cited in the text must appear in the reference list. Items for further reading, not directly referenced in the text, should be noted as ‘Further Reading’ or similar.
Please do not ‘under-reference’. Direct quotations, particularly lengthy passages, must have a source quoted.
Ethics International Press is an English language publisher. Words, phrases or appendices in languages other than English are acceptable. We do not normally accept large sections of main text in another language, unless accompanied by a translation. If you are not able to produce a high standard of written English, you should consider engaging a copy editor, language editor, or co-author.
We do not have a standard for British/American spelling conventions. We encourage authors to use and keep their own ‘voice’.
Proof Reading and Copy Editing
Your work will be proofread but will not be extensively copy edited. This does not cover extensive language editing/rewriting. If you need this, you should consider engaging a copy editor, language editor, or co-author before submitting your manuscript.
Please use the Editor tool, or something similar, to spell-check and grammar-check and give us a manuscript in good order.
Figures and tables
Please make sure figures and tables are all numbered and captioned. Figures and Tables not created in Microsoft Word (i.e. embedded as pictures or images) should also be submitted separately, as .jpg or .tiff files. Please make sure that the desired locations of Figures and Tables are clearly marked. Unless previously agreed, do not submit figures, tables or graphic items in colour.
Please do note that very large tables will need to be set in landscape format, or split across several pages, or just may not work at all in a book, so please do think carefully about including extensive table data.
Material such as lists of interviewees, lists of interview questions, interview dates, persons interviewed, extensive or complex data tables etc., or similar (which might be appendices in a PhD thesis or research report) are normally not appropriate for a book, and should be excluded.
Rights and Permissions
We cannot source rights and permissions on your behalf. We are happy to consider translations from other languages, but you must secure the rights from the original publisher(s). Any chapters, figures, tables, photographs etc, which require permission, must have that permission granted before we can proceed with publication. We cannot meet rights and permission fees on your behalf.
Some things to note as an Editor of an Edited Collection:
- Please assemble all author affiliations, biographies etc, in a single section (normally towards the front of the book, or at the end). Don’t list author affiliations, place of work etc on the Chapter page – just the author name(s).
- You are welcome to have chapter summaries or ‘abstracts’ at the start of each chapter. If so, please place them below the chapter title and author name, and ahead of the text, in each chapter.
- It’s preferable but not essential that we have a consistent reference style in an edited collection, but if one author has footnotes and another end-notes, for example – that’s ok.
- We prefer a submission as a single document, rather than as individual chapters.
- Please remember to gather completed Contributor Forms ahead of final manuscript submission
Our typesetters will format the book. But you can help as follows:
- Double-space paragraphs, rather than indent them.
- Put all the text (including footnotes, headings, references etc) in Palatino Linotype
- Use proofing tools (spell-check, grammar check) before you send the manuscript
The finished book size will be Royal (156 x 234 mm; about 6 x 9 inches) or slightly smaller.
Steps from submission to publication
- You send us a single document in Word, using a standard font. We do not need page numbers, headers etc. Please check the spelling and grammar as carefully as you can before sending your document to us.
- We do an initial check and add the front matter (ISBN etc).
- Your document goes to typesetting, where we typically format it as a PDF.
- We check the proof, which may iterate between us and the typesetter a couple of times.
- The proof will be sent to you, as a PDF. If you can, please use the ‘sticky notes’ function to identify amendments.
- The proof is corrected and checked by us again. If a lot of amendments are necessary, we return it to you for a second proof. The typesetter creates a print PDF and a navigable ePDF.
- We ask you to confirm the back cover book description and your biographical notes (normally, it’s a version of what is on our website), and a delivery address for your author/editor copies.
- We go to print and upload your title to the eBook aggregators.
If you have any questions, please ask firstname.lastname@example.org or the Publisher who is dealing with your proposal/manuscript.